Killarney Musical Society (“we”, “our”, “the Society”) is committed to protecting the privacy of our members, supporters, website visitors, and anyone who engages with us online or in person. This Privacy Policy explains what personal data we collect, how we use it, and your rights under data protection law, including the GDPR.
Who We Are
Killarney Musical Society is a voluntary, not‑for‑profit organisation based in Killarney, Co. Kerry. We can be contacted at:
What Personal Data We Collect
We collect only the information necessary to operate the Society, manage membership, and communicate with our community. This may include:
- Membership or participation details (e.g., involvement in productions, auditions, volunteering)
- Ticket purchase information (when handled through a third‑party ticketing provider)
- Website usage data (via cookies or analytics tools, if enabled)
- Photos or videos from rehearsals, events, and productions, where consent has been given or where legitimate interest applies for public events
We do not collect sensitive personal data unless absolutely necessary and with explicit consent.
How We Use Your Data
We use personal data to:
- Manage Society membership and communications
- Organise productions, rehearsals, and events
- Send updates, newsletters, or announcements
- Process ticket sales (via third‑party providers)
- Maintain our website and social media presence
- Comply with legal or regulatory obligations
We do not sell or share your data with third parties for marketing purposes.
Legal Bases for Processing
We process personal data under the following GDPR bases:
- Consent – for newsletters, photography, or optional communications
- Contract – where data is needed to manage membership or participation
- Legitimate interest – for Society operations, event promotion, and community engagement
- Legal obligation – where required by law or regulation
How We Store and Protect Your Data
We take appropriate technical and organisational measures to keep your data secure.
Personal data is stored:
- On password‑protected devices
- In secure cloud services or email systems
- Only for as long as necessary for the purpose collected
Sharing Your Data
We may share data with trusted third parties only when required, such as:
- Ticketing platforms
- Email newsletter services
- Website hosting providers
- Insurance or regulatory bodies (where legally required)
- All third parties are required to comply with GDPR.
Photography & Media
We regularly capture photos and videos during rehearsals, performances, and events. These may be used on our website, social media, or promotional materials. Where required, we will seek consent, particularly for minors or non‑public settings.
Cookies & Website Analytics
Our website may use cookies to improve user experience or gather anonymous analytics data. You can control or disable cookies through your browser settings.
Your Rights
Under GDPR, you have the right to:
- Access your personal data
- Correct inaccurate information
- Request deletion of your data
- Withdraw consent at any time
- Object to certain types of processing
- Request a copy of your data (data portability)
- To exercise any of these rights, contact us at:
- Third‑Party Links
- Our website may contain links to external sites (e.g., ticketing providers, social media).
- We are not responsible for the privacy practices of those websites.
Updates to This Policy
We may update this Privacy Policy from time to time. The latest version will always be available on our website.